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The Saxon Regulation for Protection Against Coronavirus SARS-CoV-2 and COVID-19 (SächsCoronaSchVO) of 30 October 2020 makes it mandatory to record the contact details of all visitors to the University for the purpose of contact tracing. The regulation does not specify who counts as a visitor, and nor does it explain how this requirement should be enforced in practice. The purpose of recording people’s contact details (information which constitutes personal data) is to facilitate contact tracing and to provide this information to the Health Office if necessary. Besides recording information online (QR code) and on paper (registration form), it is also possible to keep a personal contact diary or calendar. Each member of staff can decide which method best suits them.

Information for students

According to the current SächsCoronaSchVO, the University has to record your visits to seminar rooms and lecture theatres.  Contact details will be recorded exclusively for the purpose of tracing chains of infection. Details about how this works, and data protection information, can be found on the posters (like this one) which you will find outside the relevant seminar room and lecture theatre.  

  • Please scan the QR code on the poster when entering and leaving.
  • If you are unable to scan QR codes, please register online by following the instructions on the poster.
  • Alternatively, you can provide your contact details using the registration forms provided by your lecturers.
  • You are responsible for ensuring that the information you provide is correct.
  • The City of Leipzig will conduct regular spot checks.

Information for staff

  • In addition to digital registration (posters with QR codes) in some cases, an analogue version (registration form) must be available for each class or event. The organiser is responsible for this. The organiser is responsible for this in each case.
  • Meetings should not take place in personal office rooms if possible. It is recommended to use meeting rooms. At the very least, there should be a list of participants for each meeting, team meeting or other gathering so that contacts can be identified later on if necessary. Meetings should be as brief as possible. The contact details of persons from outside the University must be collected in accordance with the requirements of the SächsCoronaSchVO. This includes their name, telephone number or email address, postal code and the time and duration of the visit. The host is responsible for this in each case.
  • Personal visits should be avoided. Use meeting rooms if possible. It is recommended to document each personal visit independently so that contacts can be traced later if necessary. Contact time must be limited. The contact details of visitors must be collected in accordance with the requirements of the SächsCoronaSchVO. This includes their name, telephone number or email address, postal code and the time and duration of the visit.
  • The contact details of persons from external companies must be collected in accordance with the requirements of the SächsCoronaSchVO. This includes their name, telephone number or email address, postal code and the time and duration of the visit. This is the responsibility of the person who initiates and supervises the visit.
  • It is not necessary to register brief visits, such as parcel deliveries, postal collections, dropping off coursework, etc.

Contact tracing form template
PDF 9 MB