Congratulations on successfully starting your period abroad! We hope that you have a wonderful experience. There are still a few organisational matters to take care of to make sure that your period abroad is properly rounded off after you return to Leipzig University.
At the Start of the Placement
First of all, have your enrolment certificate filled in by your host university. This will be issued after your enrolment there and shows the expected period of stay to the day. Please send a scan by e-mail to the International Centre within four weeks.
You will receive the total amount of financial support (incl. top-up amounts) minus one month's funding (incl. top-up amounts).
If you have applied for the 'Green Travel' top-up amount, you will receive this at the end of your stay abroad as soon as you have submitted the relevant supporting documents.
You will have completed a Learning Agreement before embarking on your Erasmus+ journey.
If there are any changes to your chosen courses during your period abroad, please enter these changes in Table A2 within four weeks after the start of your period abroad. After consultation with your department, please also adjust table B2. You, your Erasmus+ departmental coordinator at the host university and our university will then sign the document.
Please email a scan of the document to the International Centre.
You can also refer to our leaflet explaining the recognition process.
What if I want to extend my Erasmus+ studies in Europe?
Please announce an extension of your Erasmus+ study period within the current semester abroad via online form. You will receive an email from the International Centre at least 30 days before the planned end of your stay. Please use the online form that is linked in our email.
Please make sure to meet following requirements: The new end date is before 31 July of the study year abroad and within the first examination period of your host university. Additional financial support is only possible if your Erasmus+ time quota (maximum funding period) allows it and Leipzig University has sufficient Erasmus+ funds available.
If you meet all requirements, you can apply for an extension. The final end date is confirmed by the host university within an exmatriculation document like the Transcript of Records or a confirmation of the end of your period abroad. Please send us the relevant document as soon as you receive it.
Please announce an extension of your Erasmus+ period abroad for another semester/trimester via online form. You will receive an email from the International Centre at least 30 days before the planned end of your stay. Please use the online form that is linked in our email.
Please make sure to meet following requirements: The new end of stay is before 31 July of the study year abroad and within the first examination period of your host university. Additional financial support is only possible if your Erasmus+ mobility quota has not yet been exhausted and if Leipzig University has sufficient Erasmus+ funds at its disposal.
For this purpose, the "Application for Extending an Erasmus+ Study Abroad/Mobility Phase" must be completely filled out, signed and uploaded. A semester extension is not possible if the application is not submitted in due time.
Please submit your Extension Application via online form. Please also send your Learning Agreement and the Confirmation of your Nomination from your Erasmus+ departmental coordinator for the extended period via email to the International Centre.
The final end date is confirmed by the host university within an exmatriculation document or the Transcript of Records or a confirmation of the end of your period abroad. Please send us the relevant document as soon as you receive it.
Please indicate a shortening of more than 5 days using the Moveon online form. You will receive the link by email from the International Centre. Please submit your notification no later than 30 days before the planned end date. This may affect the number of monthly funding instalments granted and thus the financial Erasmus+ support, meaning that the 2nd instalment may either be cancelled or part of the 1st instalment may be reclaimed.
If you stay less than the minimum duration of two months, you will have to reimburse the entire financial Erasmus+ support. You will then receive a separate request for repayment.
At the End of the Placement
In order to have your period abroad recognised afterwards, your host university will issue you with a Transcript of Records. You can either use our Transcript of Records document or the host university’s own forms.
Be sure to find out where your host university will send the original copy of the Transcript of Records to. Please also send the Transcript of Records to your institute in order to facilitate the recognition process, as well as a scan to the International Centre.
Please ask your host university to fill in the certificate confirming that your period abroad has come to an end. Then email a can of the completed document to the International Centre within four weeks of your exmatriculation.