Do you have a brilliant idea? Perhaps you are already planning a new research project? Then the Department of Research and Transfer is the right place for you. We will advise and support you in the application and implementation of research projects as well as in the exploitation of your research results.
Training and Workshops
If you are preparing a proposal – especially as an early career researcher – we offer a series of informative events and workshops (including one exclusively in English) on how to apply for and manage external funding:
This workshop is aimed in particular at professors, academic staff, secretaries and project coordinators who are planning an externally funded project. The workshop will explain how to manage the approved project funds correctly and introduce you to various administrative staff who will support you in this important task.
Managing Your Externally Funded Projects
Are you starting an exciting new research project? We can help you handle the administrative side.
- Project account and project number
We will assign your project a number and set up a project account in accordance with the specifications of the notice of grant.
- Budget management
We store and maintain your budget in the HIS-FSV accounting system. You can access your project information in IVMC-WEB (intranet only). To request a login, please use the form provided.
- Disbursement requests
We check your disbursement requests and forward them to the funding providers.
- Financing and eligibility
We check the financing and eligibility of staff hired using external funding.
- Eligibility of invoices
We check your invoices for eligibility and forward them to the Department of Finances for posting.
- Interim and final statements
We help you to prepare interim and final statements.
- Document lists
On request, we will provide you with the necessary data for the creation of document lists.
- On-site inspections
We will accompany you during on-site inspections by funding bodies.
- Project account closure
We close your project account in the HIS-FSV and IVMC systems and archive the project file according to the retention periods prescribed by the funding body.
Do you want to know whether your external funding provider will assume the costs of certain services and products? Our experienced Services for External Funding team will be happy to assist you. If you are planning investments and orders, it is important to bear in mind the following regulations:
- Internal University guidelines on hospitality (Bewirtungsrichtlinie)
- Legal framework (Saxon Travel Expenses Act (SächsRKG))
- Public procurement law regulations
- The funding provider’s own guidelines.
This avoids the need for complex reworking and the incurrence of non-reimbursable costs. Please speak to us early on!