The spread of the novel coronavirus (SARS-CoV-2) in Germany is also causing uncertainty among Leipzig University’s staff. Here we provide information about the most important current issues concerning the virus and its impact on University operations. Members of the crisis management team set up under the University’s pandemic plan are liaising on a daily basis.

Verwaltung Universität Leipzig
Photo: Leipzig University

Current Information for Staff

At the moment, new rules are constantly coming into force and older information is no longer valid. Below you will find the latest information divided by topic as well as all detailed news since we began providing coronavirus updates for staff.
Last updated: 7 July 2020, 2pm.

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

The translation of this information into English is intended solely as a convenience to people who do not read German. Any discrepancies or differences that may arise in the translation of the official German version of this information are not binding and have no legal effect.

Information for state administration employees provided by the Free State of Saxony in its capacity as employer (information from 14 July 2020)

In its capacity as employer, the Free State of Saxony has published new information regarding the COVID-19 pandemic. It contains regulations on the following subjects:

  • Entering Saxony from abroad (especially “risk areas”)
  • Quarantine for employees
  • Quarantine for children of employees
  • Consequences if the employee’s place of work is closed
  • Care situation if day-care centres and schools are closed due to COVID-19  
  • Quarantine for close relatives in need of care
  • Employees who belong to a risk group
  • Dealing with business trips.

The “Information About Employee Rights” already published on this page is not affected by this new information. An up-to-date list of international risk areas is published on the Robert Koch Institute website.

Learn more
PDF ∙ 48 KB

Extension of fixed-term contracts due to the COVID-19 pandemic

Due to the coronavirus pandemic, a new clause – Sect. 7(3) – has been added to the German Act on Fixed-Term Employment Contracts in Academia (WissZeitVG). It provides for the possibility of extending the fixed term of certain temporary contracts in academia by six months. The purpose of this regulation is to compensate for any negative impacts that the COVID-19 restrictions at the University may have had on researchers who are currently pursuing a further qualification. 
Learn more

Work situation from 1 July – valid until 31 August 2020

The University’s administration intends to return to normal operations from 1 July 2020. This will of course require a period of transition. Employees are thus expected to return to their workplace. Working from home will be permitted in exceptional cases.

During this transitional period, which will last from 1 July until 31 August, the following exceptional situations in particular may require staff to work from home either entirely or on a part-time basis:  

  • Special health requirements, e.g. belonging to a high-risk group according to the RKI
  • Difficulties with caring for dependent relatives or children in day-care facilities and schools
  • Inability to observe social distancing requirements when working in the office (as per the University’s hygiene concept).

In individual cases, there may be other exceptions that make working on site unfeasible. If in doubt, please contact your superior first. The decision lies with the head of your institution or department. The authority to make decisions can be delegated to a person’s immediate superior.

For employees with special health requirements, our occupational health physicians (Mitteldeutsches Institut für Arbeitsmedizin, MIA) are available to assess protective measures and provide personal advice.

When deciding on whether to allow members of staff to work from home, superiors should bear in mind the current coronavirus situation.

Working from home must still be governed by a written agreement between the employee and their superior. Employees who work from home should be given the opportunity to arrange their working hours as flexibly as possible, in order to make it easier to combine work and family life. This also means that staff who work from home are still not required to clock in and out every day and that their hours worked will not be recorded. They are required to work the number of hours contractually agreed. Minimum attendance times still do not apply. Staff may also work until 1pm on Saturdays, subject to approval by their superior.

Business trips

  • From 1 July 2020, the Deans and heads of departments are generally allowed to send members of staff on business trips within Germany.
  • Business trips to countries in the European Union, Schengen States and the United Kingdom may also be permitted in individual cases from this date. In such cases, the Rector will decide on whether to grant an exception.
  • Business trips should be carried out responsibly, with due consideration for the circumstances and only if absolutely necessary.

Visiting scholar status

It is once again possible to grant visiting scholar status. The prerequisite is that the hygiene rules are observed. The responsibility for this lies with the respective institution. Visiting scholars arriving from outside Germany are responsible for ensuring that they observe any national entry requirements.

Stays by guests

Stays by external academics for the purpose of cooperation in research and teaching pursuant to Leipzig University’s Fee Schedule are permitted again, provided that compliance with the hygiene rules is guaranteed. The responsibility for this lies with the respective institution. Visiting scholars arriving from outside Germany are responsible for ensuring that they observe any national entry requirements.

Hygiene and Infectious Disease Concept
The Office for Environmental Protection and Occupational Safety has drawn up a hygiene and infectious disease concept that provides guidelines for dealing with the current coronavirus situation at our university.
Learn more

Working from home
Even in the absence of a blanket rule on working from home, it will now be easier to enter into home office agreements on an individual basis. The current rules will continue to apply until at least 31 August 2020 (transitional period). The decision lies with the respective heads of the institutions, although the authority to make such decisions can be delegated to the person’s immediate superior. Superiors should be generous when deciding on whether to allow members of staff to work from home. Employees who work from home should be given the opportunity to arrange their working hours as flexibly as possible, in order to make it easier for them to combine work and family life. The following aspects must also be taken into account when making decisions, even in the current deregulated phase:

1. Suitability of the activity for working from home
2. Specification of the amount of time to be spent working from home
3. Ensuring proper data protection
4. Availability of a suitable workstation at home
5. Specification of the employee’s availability during home office hours
6. Sufficient contact with the employee’s department
7. Consideration for remaining employees working on site

Working from home must be governed by a written agreement concluded between the employee and his or her superior, which must at least specify the duration and the times when the employee intends to work from home, and which must also confirm that the requirements set out in 1–7 above are met. A copy of the agreement must be forwarded to Department 3.

The supervisor must ensure that the employee completes his or her contractually owed working hours when working from home. In the case of employees who are subject to flexitime, the employee must document the time worked from home in writing and submit a correction slip by the tenth calendar day of the following month.

Please use the sample form for future “working from home agreements” due to the coronavirus pandemic.
Working from home agreement (DE) (intranet)

Paid leave of absence for childcare
The staff email of 17 March contained information about the option of being released from work for up to ten working days, pursuant to Section 29 TV-L (the collective bargaining agreement for the public service concluded by the Länder) This entitlement exceeded the provisions of the TV-L, and the Saxon State Ministry of Science, Culture and Tourism is now restricting it for the future. The same applies to civil servants. Any days of paid leave for childcare already granted under this arrangement will be deducted from future entitlement.

  1. Requirements:
    Paid leave for childcare can only be granted subject to the following conditions:
    1. Actual closure of schools, nurseries or other care facilities due to the spread of coronavirus.
    2. Consequent need to care for children under twelve years of age or disabled children requiring help.
    3. No other form of childcare is available, such as emergency care pursuant to the general decree or care within the family (excluding high-risk family members).
    4. The member of staff has not been granted permission by their superior to work from home due to the coronavirus pandemic.
    5. For staff on flexitime: If possible, full days of time off in lieu should be used.
    6. Use of remaining leave from the previous year(s).
    7. Granted only during school term time (in the case of school-age children requiring care).
    8. No conflicting official or operational concerns.

      From the time of notification by staff email (20 April 2020), these restrictions must be taken into account when considering all applications for paid leave for childcare.

      Superiors should be generous when deciding on whether to allow members of staff to work from home. Furthermore, these temporary solutions should focus on flexibility in order to achieve the best possible balance between family obligations and professional duties: Restriction of availability times, free allocation of working hours throughout the day (Monday to Friday between 6am and 9pm); additional option of working on Saturdays (until 1pm) for hours that cannot be worked during the week; combination of working in the office and from home.
  2. Entitlement:
    Employees who work five days a week can request paid time off for up to ten working days. This entitlement is reduced on a pro rata basis in the case of part-time employees who work fewer days.
    Days worked per week ► Maximum number of working days with paid leave:
    5 ► 10
    4 ►   8
    3 ►   6
    2 ►   4
    1 ►   2
  3. Procedure:
    To make a claim for paid leave, please fill in the application form (intranet) and submit it to your direct superior. The immediate superior then forwards the form to Department 3: Human Resources, which will review the application and register it the HR administration database.
  4. Contact persons at Department 3: Human Resources:
    Anke Lindner (phone: 33015, email: anke.lindner(at)zv.uni-leipzig.de)
    Dr Alexander Ciesek (phone: 33003, email: alexander.ciesek(at)zv.uni-leipzig.de)
    Martin Wißmiller (phone: 33002, email: martin.wissmiller(at)zv.uni-leipzig.de)

Additional possibility of domestic quarantine
The option of a 14-day quarantine without any impact on salary is available not only for persons returning from risk areas and those who have been in contact with infected persons, but also persons who have a slightly increased risk because they have been in contact with a person who has been found to be at risk. This goes beyond the recommendations of the Robert Koch Institute, but requires a responsible assessment of the risk situation by the persons affected and their superiors.

Restriction/suspension of office hours
The institutions may decide at their own discretion to limit or suspend consultation hours. The respective institution must provide suitable information about this.

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

Beantragung von Home-Office

  • Ist Ihre Tätigkeit geeignet, um im Home-Office ausgeführt zu werden, schließen Sie mit Ihren Vorgesetzten eine Vereinbarung. Nutzen Sie dafür die diese Vorlage:
    HOME-OFFICE-VEREINBARUNG 
    (nur im Intranetverfügbar)

Handreichung Home-Office

  • Hinweise zum Arbeiten im Home-Office, zusammengestellt vom Referat Personalentwicklung und Gesundheitsmanagement
    Handreichung Home-Office

Einrichten des VPN-Zugangs

Verschiedene Dienste und Angebote der Universität Leipzig können Sie nur nutzen, wenn Sie sich im Netz der Universität Leipzig befinden. Um auch von zu Hause oder unterwegs auf diese Dienste zugreifen zu können, benötigen Sie eine sogenannte VPN-Verbindung, um sich von außerhalb mit dem Uni-Netz verbinden zu können.

Sie benötigen ein gültiges Uni-Login, um sich über VPN in das Uni-Netz einwählen zu können. Es steht die einfache Einwahl über den Webbrowser per Web-VPN sowie der vollwertige Zugang mittels AnyConnect-Client zur Auswahl.

Die Verbindung per WebVPN hat einige Einschränkungen bei der Nutzung von Javascript und bei speziellen Anwendungen. Um diese zu umgehen, ist die Installation eines eigenen VPN-Programms auf dem Computer notwendig.

Die Universität Leipzig nutzt den AnyConnect-Client von Cisco. Mit diesem Client kann ein vollwertiger Zugang zum Universitätsnetz hergestellt werden.
Anleitungen zu AnyConnect

HINWEIS: Bitte beachten Sie, dass Sie bei Erst-Einrichtung des Client folgendermaßen vorgehen:

  • Um den Client herunterladen zu können, müssen Sie sich im Uninetz befinden. Nutzen Sie bei erstmaliger Konfiguration daher das WebVPN.
  • In der Eingabemaske vom WebVPN geben Sie Ihren Beutzernamen [Uni-Login@uni-leipzig.de] und das Passwort ein.
  • Rufen Sie über das WebVPN die Anleitung zum AnyConnect auf und wählen Sie das für Ihren Rechner passende Betriebssystem aus.
  • Laden Sie den Client herunter und befolgen Sie die Schritt-für-Schritt-Anleitung des URZ.
  • Beachten Sie dabei, dass Sie für die Zugangsdaten Ihr Uni-Login@uni-leipzig.de verwenden und NICHT Ihre Uni-E-Mailadresse

E-Mail-Zugriff

Sie haben die Möglichkeit, über das Webmail-Portal browserbasiert auf Ihr E-Mail-Konto zu zugreifen. Wählen Sie im Login-Formular als E-Mail-Server  "server1 (imap)" aus und geben Sie Ihren Nutzernamen und Ihr Passwort ein um sich am Webmail-Portal anzumelden.
Webmail-Portal

Für einige Angehörigen der Universität ist es auch möglich, über eine browserbasierte Outlook-Version auf Ihre E-Mail zu zugreifen. Geben Sie im Login-Formular Ihren Nutzernamen mit dem dem Zusatz "dom\" (also: dom\Uni-Login) und Ihr Passwort ein
Outlook Web App

Dienste des Universitätsrechenzentrums

Eine Übersicht über die Dienste des Universitätsrechenzentrums (URZ) für die Arbeit im Home-Office finden Sie auf der Website des URZ.
MEHR ERFAHREN

Hinweise zur IT-Sicherheit im Home-Office

Auch im Home-Office ist unbedingt auf IT-Sicherheit zu achten. Konkrete Empfehlungen erhalten Sie von Steffen Rienecker, dem Informationssicherheitsbeauftragten unserer Universität.
LUMAG-Artikel

Einrichtung einer externen Rufumleitung

Um Ihr Diensttelefon auf eine externe Rufnummer (Bspw. Mobiltelefon) umleiten zu können, müssen Sie dies beim Telekommunikationsbereich im Dezernat 4 formlos beantragen.

  • E-Mail an: tkstoerung[at]uni-leipzig.de
  • Betreff: Einrichtung externe Rufumleitung
  • Inhalt: entsprechende Arbeitsdurchwahl angeben und auf welche Rufnummer diese umgeleitet werden soll.

Durch ein derzeit erhöhtes Aufkommen an Anfragen, haben Sie bitte etwas Geduld und Nachsicht mit den Kollegeninnen und Kollegen.
E-MAIL SCHREIBEN

Hinweis: Eine Rufumleitung der Rufumleitung ist nicht möglich! Für andere spezifische Fragen hierzu kontaktieren Sie bitte den Telekommunikationsbereich im Dezernat 4.

Anleitung nach Freischaltung und Einstellung der Rufumleitung am Telefon:

  • *22#
  • Rufnummer mit einer zusätzlichen „0“ eingeben
  • Drücken Sie anschließend erneut die „#“ Taste und die Taste „C“ unter dem Nummernblock
  • Im Display (sofern vorhanden) müsste nun „Ruf. Ext. Umgeleitet“ stehen

Entfernen der Rufumleitung

  • Drücken Sie oben am Displayrand „keine Rufumleitung“
  • Oder rechts die Taste Rufumleitung (sofern vorhanden und gespeichert)
  • Oder #22# und die Taste „C“

Notification of quarantine/infection (information from 1 April 2020)

Please note the following in cases of quarantine or illness: all University students and staff are obliged to report to corona(at)uni-leipzig.de – and employees must additionally report to their direct superior – if they are diagnosed with coronavirus or sent into quarantine by the public health authorities.  This email address is being monitored by the Office for University Communications. All members of staff who have access to it have been instructed on data protection. Once emails have been forwarded to the relevant departments, they are deleted. When notifying the University, please ensure that:

  • You specify your faculty and the duration of the quarantine.
  • No documents (certificates) are attached to your quarantine notification.
  • You only use this email address to notify the University of your quarantine.
  • The only information to be reported is whether your case involves a confirmed infection (quarantine with infection) or quarantine without infection.
  • You refrain from explaining the reason for your quarantine.

Advisory service (information from 26 March 2020)

Everything is suddenly different: normal work routines have changed, many of us are working from home, perhaps also home schooling, or performing lab work in isolation in “emergency mode”; many are worried about their own health and that of their relatives, and there are new challenges in digital teaching or administration...

It is quite normal for us all to be feeling insecure at the moment. To begin with, we need to understand these changed requirements and know what our options are for coping with them.
This is a difficult time, both professionally and personally. If you would like to talk about your worries, requirements and possible solutions, you are welcome to get in touch with our health administration expert Dr Sabine Korek.

Since Ms Korek is also trying to juggle working from home and childcare herself, we ask you to contact her via email or telephone (redirected) to make an appointment.

Send email
+493419735941

Protecting you mental health during the crisis (information from 24 March 2020)

Read our tips on dealing with the crisis in daily life, based on seven points published by the German Depression Foundation.
LEARN MORE

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

Restriction of public access in Department 3 (Human Resources) (information from 17 March 2020

  • General office hours are suspended. Appointments (e.g. to sign contracts) are only be possible by prior arrangement by telephone or email. 

  • Please use the letter boxes on the 5th and 6th floor at Goethestraße 6 to submit documents. 

  • Enquiries must be kept to a minimum. Please use only telephone and email for this purpose. 

  • Please maintain the maximum possible distance when dealing with others (e.g. when signing contracts). 

  • Please use your own pens to sign contracts. 

  • Please refrain from requesting an appointment if there are any indications that you might be infected with coronavirus, or if you have been in contact with an infected person or if you suffer from another potentially contagious respiratory disease. 

  • We will start sending out more employment contracts by post in order to avoid the need for the person to be physically present to sign the contract. Given the written form requirement, additional time should be factored in to allow for postal delivery times. 

  • • Since the operation of Department 3 (Human Resources) will be considerably restricted, we particularly request that applications be processed in advance and prioritised appropriately. 

  • Please check this website regularly for more information.

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

Libraries

Opening: Many branches have now reopened. Please check the University Library website for details of which libraries are open and the relevant hygiene arrangements.

Reading rooms: Some reading rooms are also open, but visitors are required to book a place in advance. Please check the University Library website for more information.

Closure of Ritterstraße complex (information from 25 March 2020)

The buildings on Ritterstraße are generally locked. Like in other buildings, staff can use their key to enter the buildings to reach their workplace. They are asked to lock the doors behind them.
Please note:

  • Ritterstraße 26 (Rectorate building): visitors can also speak to the porter via the intercom system in order to be let in.
  • Goethestraße 6: the entrances on Goethestraße and the inner courtyard are open and will be closed from 5pm.

Study Centre and Central Research Building of the Faculty of Medicine closed to visitors (information from 20 March 2020)

The Study Centre at Liebigstraße 27 and the Central Research Building at Liebigstraße 19–21 will be closed to visitors from Monday, 23 March 2020. Employees can still enter the buildings as normal using their transponders.

Humanities Centre (GWZ) closed to the public (information from 19 March 2020)

From Monday, 23 March, the University’s Humanities Centre (GWZ) on Beethovenstraße will be closed to visitors. Employees will still have access to their offices. This decision serves to reduce the use of the building to a minimum and to reduce contact between individuals. All staff who use the building will still be able to enter using their transponders. The entrance is still manned by the porter. In absolutely necessary cases, the doors can therefore be opened to visitors. The porter’s telephone number will be posted on the doors to the GWZ.

Payment Office closed to the public (information from 19 March 2020)

Department 5, Section 52 is adopting the following provisions with immediate effect:

  • The Payment Office is closed to the public.
  • Cash transactions are suspended.
  • Cash can now only be paid in via a Sparkasse to the Payment Office account 1100155089.
  • Cash can no longer be paid out to guests. In justified exceptional cases, payments to guests (such as flat-rate allowances, scholarships) may be made in the form of a cheque to be cashed at the Sparkasse.
  • Please register in advance by email.

Lecture hall building closed (information from 19 March 2020)

It was necessary to close the lecture hall building this morning in order to comply with the order of the Saxon Ministry of Social Affairs to close all public buildings.

Facilities open to the public closed (information from 16 March 2020)

  • Lernwerkstatt and Testotek at the Faculty of Education
  • PC pools
  • Paulinum assembly hall and altar area

Student Service Centre (SSZ) (information from 16 March 2020)

The Student Service Centre is closed. You can still get in touch by email and phone.
Student Service Centre

Courses and lectures cancelled (information from 16 March 2020)

All courses and lectures offered by the following institutions are cancelled:

  • Leipzig University Language Center
  • Centre for University Sport
  • Seniors’ Programme
  • University for Kids
  • Studium universale

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

Internal transport service and mailroom (information from 4 May 2020)

  • The internal transport service is available and accepting bookings. The team will endeavour to respond to requests as quickly as possible.

  • The University’s mailroom has switched to emergency operations, which may cause delays. Considerable effort will be made to maintain operations.

Please note that the German version of this page may be more up to date. Some information is not yet available in English.

University Staff Council (information from 26 March 2020)

The University Staff Council is not currently offering consultations in person or by telephone. However, it can be reached by emailing prhsb(at)uni-leipzig.de.
WEBSITE

Office hours of the Central Examination Office for the Humanities and Lehramt programmes (information from 17 March 2020)

The office hours of the Central Examination Office for the Humanities and Lehramt programmes have been suspended. Further information is provided on the Central Examination Office website.
Learn more

Student Service Centre (SSZ) (information from 16 March 2020)

The Student Service Centre is closed. It is not offering face-to-face consultations. You can still get in touch by email and phone.
Student Service Centre

International Centre (information from 13 March 2020)

The office hours of the International Centre have been suspended. Please check the website for information about our extended telephone consultation hours.
Contact and Advice

Some refectories and cafés to reopen

The Studentenwerk Leipzig will open selected refectories and cafés from 25 May 2020, with special hygiene measures and restrictions in place.

The following facilities will open:

  • Mensa am Elsterbecken
  • Mensa am Medizincampus
  • Mensa Peterssteinweg
  • Mensa an den Tierkliniken
  • Mensa Schönauer Straße
  • Cafeteria Mensa am Park 
  • Cafeteria im Musikviertel

The refectories will usually open from 11am until 2pm, and the cafés from 9am until 2pm. Please visit the Studentenwerk Leipzig website for more information on the arrangements and what’s on the menu.
Learn more

Studentenwerk Leipzig

Information about all services currently offered by the Studentenwerk Leipzig are available on its website.
Learn more

Hygiene and Infectious Disease Concept

The Office for Environmental Protection and Occupational Safety has drawn up a hygiene and infectious disease concept that provides guidelines for dealing with the current coronavirus situation at our university.
Learn more

Conduct (information from 16 March 2020)

  • In addition to compliance with the recommendations of the Robert Koch Institute on hygiene, a high degree of physical distance should be made possible. For example, working a “two-shift” basis would be one possibility (fewer employees in one room).

  • In addition, a minimum distance (one to two metres) should be guaranteed during meetings.

  • Please refrain from shaking hands. Try a friendly smile instead. A poster is available for download here.

  • Separate regulations for dealing with unavoidable activities involving members of the public will follow.

  • Department 2 (Academic Administration) will not be offering any personal consultations until further notice. 

  • Overall, the aim is to make core working hours more flexible; this requires individual regulations, for example on minimum attendance time. Staff must obtain the consent of their immediate superior in every case. A guide to working from home is being prepared for employees (to be sent on Wednesday via the staff circular).

  • Business trips:  No business trips are permitted until further notice. Business trips already ordered are hereby cancelled. If necessary, decisions will be taken on a case-by-case basis.

  • The staff email sent out on 13 March 2020 announced a number of provisions that can be downloaded here.

What to do if you experience acute symptoms (information from 16 March 2020)

If you experience acute symptoms, you should consult a doctor after making an appointment by telephone and telling them about your trip. Please also use the hotline of the competent health authority (for Leipzig: +493411236852). 
Federal Centre for Health Education

Infographics

The Federal Centre for Health Education (BZgA) provides infographics on protecting against infection and appropriate hygiene measures.

Learn more

Umweltschutz und Arbeitssicherheit

Verwaltungsgebäude
Ritterstraße 24
04109 Leipzig

Phone: +49 341 97-30360
Fax: +49 341 97-30369

All Coronavirus News

Learn more

Information for Teaching Staff

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Information for Students

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