The spread of the novel coronavirus (SARS-CoV-2) in Germany is also causing uncertainty among Leipzig University’s staff. Here we provide information about the most important current issues concerning the virus and its impact on University operations. Members of the crisis management team set up under the University’s pandemic plan are liaising on a daily basis.
Current Information for Staff
At the moment, new rules are constantly coming into force and older information is no longer valid. Below you will find the latest information divided by topic as well as all detailed news since we began providing coronavirus updates for staff.
Last updated: 7 October 2020, 12pm.
Please note that the German version of this page may be more up to date. Some information is not yet available in English.
The translation of this information into English is intended solely as a convenience to people who do not read German. Any discrepancies or differences that may arise in the translation of the official German version of this information are not binding and have no legal effect.
Work situation from 1 July: Transition period extended until 31 October 2020 (information from 17 August 2020)
Since 1 July, employees have once again been required to return to their workplace, while working from home is permitted in exceptional cases.
As we slowly transition back to normal operations, the staff email of 18 June explained a number of arrangements which make the rules on working from home more flexible. These arrangements will now be extended for a further two months beyond 31 August, until 31 October 2020. Working from home, either fully or in part, is permitted in the following cases:
- Special health requirements, e.g. belonging to a high-risk group according to the RKI,
- Difficulties with caring for dependent relatives or children in day-care facilities and schools,
- Inability to observe social distancing requirements when working in the office (as per the University’s hygiene concept).
In individual cases, there may be other exceptions that make working on site unfeasible. If in doubt, please contact your superior first. The decision lies with the head of your institution or department. The authority to make decisions can be delegated to a person’s immediate superior.
Working from home must still be governed by a written agreement between the employee and their superior. Employees who work from home should be given the opportunity to arrange their working hours as flexibly as possible, in order to make it easier to combine work and family life. This also means that staff who work from home are still not required to clock in and out every day and that their hours worked will not be recorded. They are required to work the number of hours contractually agreed. Minimum attendance times still do not apply. Staff may also work until 1pm on Saturdays, subject to approval by their superior.
For employees with special health requirements, our occupational health physicians (Mitteldeutsches Institut für Arbeitsmedizin, MIA) are available to assess protective measures and provide personal advice.
Rules on working hours
- Those with fixed working hours:
Staff may also work until 1pm on Saturdays, subject to approval by their superior. If working from home, this is only permitted if the employee needs to shift their working hours.
- Those on flexitime:
1. Time off in lieu for more than two days per month is possible.
2. Up to 80 negative hours at the end of the month are possible (full-time employees).
3. The core and minimum working hours on site are currently suspended.
4. Staff may also work until 1pm on Saturdays, subject to approval by their superior. If working from home, this is only permitted if the employee needs to shift their working hours.
- From 1 July 2020, the Deans and heads of departments are generally allowed to send members of staff on business trips within Germany.
- Business trips outside Germany are also permitted again in individual cases. In such cases, the Rector still reserves the right to decide on whether to grant an exception.
- Business trips should be carried out responsibly, with due consideration for the circumstances and only if absolutely necessary. Business trips are still not permitted if the official business can be carried out without the person’s physical presence.
Information for state administration employees provided by the Free State of Saxony in its capacity as employer (information from 14 July 2020)
In its capacity as employer, the Free State of Saxony has published new information regarding the COVID-19 pandemic. It contains regulations on the following subjects:
- Entering Saxony from abroad (especially “risk areas”)
- Quarantine for employees
- Quarantine for children of employees
- Consequences if the employee’s place of work is closed
- Care situation if day-care centres and schools are closed due to COVID-19
- Quarantine for close relatives in need of care
- Employees who belong to a risk group
- Dealing with business trips.
The “Information About Employee Rights” already published on this page is not affected by this new information. An up-to-date list of international risk areas is published on the Robert Koch Institute website.
Extension of fixed-term contracts due to the COVID-19 pandemic
Due to the coronavirus pandemic, a new clause – Sect. 7(3) – has been added to the German Act on Fixed-Term Employment Contracts in Academia (WissZeitVG). It provides for the possibility of extending the fixed term of certain temporary contracts in academia by six months. The purpose of this regulation is to compensate for any negative impacts that the COVID-19 restrictions at the University may have had on researchers who are currently pursuing a further qualification.
Visiting scholar status
It is once again possible to grant visiting scholar status. The prerequisite is that the hygiene rules are observed. The responsibility for this lies with the respective institution. Visiting scholars arriving from outside Germany are responsible for ensuring that they observe any national entry requirements.
Stays by guests
Stays by external academics for the purpose of cooperation in research and teaching pursuant to Leipzig University’s Fee Schedule are permitted again, provided that compliance with the hygiene rules is guaranteed. The responsibility for this lies with the respective institution. Visiting scholars arriving from outside Germany are responsible for ensuring that they observe any national entry requirements.
Hygiene and Infectious Disease Concept
The Office for Environmental Protection and Occupational Safety has drawn up a hygiene and infectious disease concept that provides guidelines for dealing with the current coronavirus situation at our university.
Working from home (information from 17 August 2020)
Even in the absence of a blanket rule on working from home, it will now be easier to enter into home office agreements on an individual basis. The current rules will continue to apply until at least 31 October 2020 (transitional period). The decision lies with the respective heads of the institutions, although the authority to make such decisions can be delegated to the person’s immediate superior. Superiors should be generous when deciding on whether to allow members of staff to work from home. Employees who work from home should be given the opportunity to arrange their working hours as flexibly as possible, in order to make it easier for them to combine work and family life. The following aspects must also be taken into account when making decisions, even in the current deregulated phase:
1. Suitability of the activity for working from home
2. Specification of the amount of time to be spent working from home
3. Ensuring proper data protection
4. Availability of a suitable workstation at home
5. Specification of the employee’s availability during home office hours
6. Sufficient contact with the employee’s department
7. Consideration for remaining employees working on site
Working from home must be governed by a written agreement concluded between the employee and his or her superior, which must at least specify the duration and the times when the employee intends to work from home, and which must also confirm that the requirements set out in 1–7 above are met. A copy of the agreement must be forwarded to Department 3.
The supervisor must ensure that the employee completes his or her contractually owed working hours when working from home. In the case of employees who are subject to flexitime, the employee must document the time worked from home in writing and submit a correction slip by the tenth calendar day of the following month.
Please use the sample form for future “working from home agreements” due to the coronavirus pandemic.
Working from home agreement (DE) (intranet)
Paid leave of absence for childcare
The staff email of 17 March contained information about the option of being released from work for up to ten working days, pursuant to Section 29 TV-L (the collective bargaining agreement for the public service concluded by the Länder) This entitlement exceeded the provisions of the TV-L, and the Saxon State Ministry of Science, Culture and Tourism is now restricting it for the future. The same applies to civil servants. Any days of paid leave for childcare already granted under this arrangement will be deducted from future entitlement.
Paid leave for childcare can only be granted subject to the following conditions:
- Actual closure of schools, nurseries or other care facilities due to the spread of coronavirus.
- Consequent need to care for children under twelve years of age or disabled children requiring help.
- No other form of childcare is available, such as emergency care pursuant to the general decree or care within the family (excluding high-risk family members).
- The member of staff has not been granted permission by their superior to work from home due to the coronavirus pandemic.
- For staff on flexitime: If possible, full days of time off in lieu should be used.
- Use of remaining leave from the previous year(s).
- Granted only during school term time (in the case of school-age children requiring care).
- No conflicting official or operational concerns.
From the time of notification by staff email (20 April 2020), these restrictions must be taken into account when considering all applications for paid leave for childcare.
Superiors should be generous when deciding on whether to allow members of staff to work from home. Furthermore, these temporary solutions should focus on flexibility in order to achieve the best possible balance between family obligations and professional duties: Restriction of availability times, free allocation of working hours throughout the day (Monday to Friday between 6am and 9pm); additional option of working on Saturdays (until 1pm) for hours that cannot be worked during the week; combination of working in the office and from home.
Employees who work five days a week can request paid time off for up to ten working days. This entitlement is reduced on a pro rata basis in the case of part-time employees who work fewer days.
Days worked per week ► Maximum number of working days with paid leave:
5 ► 10
4 ► 8
3 ► 6
2 ► 4
1 ► 2
To make a claim for paid leave, please fill in the application form (intranet) and submit it to your direct superior. The immediate superior then forwards the form to Department 3: Human Resources, which will review the application and register it the HR administration database.
- Contact persons at Department 3: Human Resources:
Anke Lindner (phone: 33015, email: anke.lindner(at)zv.uni-leipzig.de)
Dr Alexander Ciesek (phone: 33003, email: alexander.ciesek(at)zv.uni-leipzig.de)
Martin Wißmiller (phone: 33002, email: martin.wissmiller(at)zv.uni-leipzig.de)
Additional possibility of domestic quarantine
The option of a 14-day quarantine without any impact on salary is available not only for persons returning from risk areas and those who have been in contact with infected persons, but also persons who have a slightly increased risk because they have been in contact with a person who has been found to be at risk. This goes beyond the recommendations of the Robert Koch Institute, but requires a responsible assessment of the risk situation by the persons affected and their superiors.
Restriction/suspension of office hours
The institutions may decide at their own discretion to limit or suspend consultation hours. The respective institution must provide suitable information about this.
Beantragung von Home-Office
- Ist Ihre Tätigkeit geeignet, um im Home-Office ausgeführt zu werden, schließen Sie mit Ihren Vorgesetzten eine Vereinbarung. Nutzen Sie dafür die diese Vorlage:
(nur im Intranetverfügbar)
- Hinweise zum Arbeiten im Home-Office, zusammengestellt vom Referat Personalentwicklung und Gesundheitsmanagement
Einrichten des VPN-Zugangs
Verschiedene Dienste und Angebote der Universität Leipzig können Sie nur nutzen, wenn Sie sich im Netz der Universität Leipzig befinden. Um auch von zu Hause oder unterwegs auf diese Dienste zugreifen zu können, benötigen Sie eine sogenannte VPN-Verbindung, um sich von außerhalb mit dem Uni-Netz verbinden zu können.
Sie benötigen ein gültiges Uni-Login, um sich über VPN in das Uni-Netz einwählen zu können. Es steht die einfache Einwahl über den Webbrowser per Web-VPN sowie der vollwertige Zugang mittels AnyConnect-Client zur Auswahl.
Die Universität Leipzig nutzt den AnyConnect-Client von Cisco. Mit diesem Client kann ein vollwertiger Zugang zum Universitätsnetz hergestellt werden.
Anleitungen zu AnyConnect
HINWEIS: Bitte beachten Sie, dass Sie bei Erst-Einrichtung des Client folgendermaßen vorgehen:
- Um den Client herunterladen zu können, müssen Sie sich im Uninetz befinden. Nutzen Sie bei erstmaliger Konfiguration daher das WebVPN.
- In der Eingabemaske vom WebVPN geben Sie Ihren Beutzernamen [Uni-Login@uni-leipzig.de] und das Passwort ein.
- Rufen Sie über das WebVPN die Anleitung zum AnyConnect auf und wählen Sie das für Ihren Rechner passende Betriebssystem aus.
- Laden Sie den Client herunter und befolgen Sie die Schritt-für-Schritt-Anleitung des URZ.
- Beachten Sie dabei, dass Sie für die Zugangsdaten Ihr Uni-Login@uni-leipzig.de verwenden und NICHT Ihre Uni-E-Mailadresse
Sie haben die Möglichkeit, über das Webmail-Portal browserbasiert auf Ihr E-Mail-Konto zu zugreifen. Wählen Sie im Login-Formular als E-Mail-Server "server1 (imap)" aus und geben Sie Ihren Nutzernamen und Ihr Passwort ein um sich am Webmail-Portal anzumelden.
Für einige Angehörigen der Universität ist es auch möglich, über eine browserbasierte Outlook-Version auf Ihre E-Mail zu zugreifen. Geben Sie im Login-Formular Ihren Nutzernamen mit dem dem Zusatz "dom\" (also: dom\Uni-Login) und Ihr Passwort ein
Outlook Web App
Dienste des Universitätsrechenzentrums
Eine Übersicht über die Dienste des Universitätsrechenzentrums (URZ) für die Arbeit im Home-Office finden Sie auf der Website des URZ.
Hinweise zur IT-Sicherheit im Home-Office
Auch im Home-Office ist unbedingt auf IT-Sicherheit zu achten. Konkrete Empfehlungen erhalten Sie von Steffen Rienecker, dem Informationssicherheitsbeauftragten unserer Universität.
Einrichtung einer externen Rufumleitung
Um Ihr Diensttelefon auf eine externe Rufnummer (Bspw. Mobiltelefon) umleiten zu können, müssen Sie dies beim Telekommunikationsbereich im Dezernat 4 formlos beantragen.
- E-Mail an: tkstoerung[at]uni-leipzig.de
- Betreff: Einrichtung externe Rufumleitung
- Inhalt: entsprechende Arbeitsdurchwahl angeben und auf welche Rufnummer diese umgeleitet werden soll.
Durch ein derzeit erhöhtes Aufkommen an Anfragen, haben Sie bitte etwas Geduld und Nachsicht mit den Kollegeninnen und Kollegen.
Hinweis: Eine Rufumleitung der Rufumleitung ist nicht möglich! Für andere spezifische Fragen hierzu kontaktieren Sie bitte den Telekommunikationsbereich im Dezernat 4.
Anleitung nach Freischaltung und Einstellung der Rufumleitung am Telefon:
- Rufnummer mit einer zusätzlichen „0“ eingeben
- Drücken Sie anschließend erneut die „#“ Taste und die Taste „C“ unter dem Nummernblock
- Im Display (sofern vorhanden) müsste nun „Ruf. Ext. Umgeleitet“ stehen
Entfernen der Rufumleitung
- Drücken Sie oben am Displayrand „keine Rufumleitung“
- Oder rechts die Taste Rufumleitung (sofern vorhanden und gespeichert)
- Oder #22# und die Taste „C“
Normal work routines have changed, many of us are working from home, many are worried about their own health and that of their relatives, and there are new challenges in digital teaching or administration...
If you would like to talk about your worries, needs and possible solutions in this difficult time, you are welcome to get in touch with our health administration expert Dr Sabine Korek. Please contact her by email or telephone to make an appointment.
Protecting you mental health during the crisis
Read our tips on dealing with the crisis in daily life, based on seven points published by the German Depression Foundation.
Risk in Cases of Disability
Does anyone with a disability belong to a risk group?
The Robert Koch Institute has precisely defined which persons belong to the risk groups. Not everyone with a disability automatically belongs to the risk group, but many do. It is always necessary to consider what to do in each individual case, based primarily on medical advice and a doctor’s certificate. It is therefore advisable to consult your doctor or specialist.
What should I do if I belong to a risk group and have a disability?
Whoever belongs to a risk group should seek a personal discussion with their superior in order to find a solution together (individual office or re-assignment to a new role). It is advisable to involve the University’s Disability Officers in such cases.
Restriction of public access in Department 3 (Human Resources)
General office hours are suspended. Appointments (e.g. to sign contracts) are only be possible by prior arrangement by telephone or email.
Please use the letter boxes on the 5th and 6th floor at Goethestraße 6 to submit documents.
Enquiries must be kept to a minimum. Please use only telephone and email for this purpose.
Please maintain the maximum possible distance when dealing with others (e.g. when signing contracts).
Please use your own pens to sign contracts.
Please refrain from requesting an appointment if there are any indications that you might be infected with coronavirus, or if you have been in contact with an infected person or if you suffer from another potentially contagious respiratory disease.
We will start sending out more employment contracts by post in order to avoid the need for the person to be physically present to sign the contract. Given the written form requirement, additional time should be factored in to allow for postal delivery times.
• Since the operation of Department 3 (Human Resources) will be considerably restricted, we particularly request that applications be processed in advance and prioritised appropriately.
Please check this website regularly for more information.
Opening: Most of the libraries are open. Please check the University Library website for details about the relevant hygiene arrangements.
Reading rooms: Most reading rooms are now open, but visitors are required to book a place in advance. Please check the University Library website for more information.
The following provisions apply:
- The entrances to the Neues Augusteum are open again during the usual opening hours (Monday to Friday: 7am until 10pm; Saturday: 7am until 3pm).
- The Paulinum and the Kustodie’s exhibition space will remain closed. One exception to this rule is the University’s church service at 11am every Sunday.
- The lecture hall building and the Neues Seminargebäude will remain closed until the beginning of the winter semester 2020/21. The same applies to the computer pools in these areas.
- Access to the Neues Augusteum will be possible both through the doors on the Leibniz Forum and the doors to Augustusplatz.
- This arrangement is subject to the standard safety and hygiene regulations applicable both at and outside Leipzig University. This decision does not affect the buildings on the Augustusplatz campus.
The entrances to the Leibniz Forum are open again during the usual opening hours.
Monday to Friday: 7am until 10pm
Saturday: 7am until 3pm
This arrangement is subject to the standard safety and hygiene regulations applicable both at and outside Leipzig University.
The buildings on Ritterstraße are generally locked. Like in other buildings, staff can use their key to enter the buildings to reach their workplace. They are asked to lock the doors behind them.
- Ritterstraße 26 (Rectorate building): visitors can also speak to the porter via the intercom system in order to be let in.
- Goethestraße 6: the entrances on Goethestraße and the inner courtyard are open and will be closed from 5pm.
Most refectories are open. Please visit the Studentenwerk Leipzig website for information about the current hygiene arrangements and what’s on the menu.
University Staff Council (information from 26 March 2020)
The University Staff Council is not currently offering consultations in person or by telephone. However, it can be reached by emailing prhsb(at)uni-leipzig.de.
People returning from risk areas
What is a risk area?
The RKI website has an overview of the areas which it currently classifies as COVID-19 risk areas.
What are the rules on entering Saxony from a designated risk area?
Please check the website of the Saxon State Government for information on entering Saxony from risk areas, compulsory testing, and quarantine.