Emergency coronavirus legislation has been passed in Saxony, meaning a few temporary changes to the rules at Leipzig Univerity. The rules described in the previous FAQs will apply again once the emergency legislation expires.

Translation of the German version, which was last amended on 5 January 2022.

Important: New Rules Under Emergency Coronavirus Legislation in Saxony

New emergency coronavirus legislation entered into force in Saxony on 22 November 2021. As a result, Leipzig University’s crisis management team has adopted new regulations for University operations. These will remain in force until 9 January 2021, when the emergency legislation will cease to apply.
Afterwards, the regulations described in the FAQs below will apply once again.

New Regulations in Response to Saxony’s Emergency Coronavirus Legislation

(SächsCoronaNotVO)
Translation of the German version from 16 December 2021
Applies to: As per SächsCoronaNotVO

1. What Does “3G” Proof Mean?

Due to the regulations of Germany’s amended Infection Protection Act (IfSG), from 24 November 2021 people will only be allowed access to their workplace on presentation of “3G” proof. Employees, civil servants (Beamt:innen) and trainees must therefore prove that they are fully vaccinated, have recovered or have tested negative. The obligation to present “3G” proof applies on days when the person will be working on site, but not when working from home.

The University is legally obliged to check whether members of staff have the necessary “3G” proof.

2. Who Has to Be Shown the “3G” Proof?

Members of staff are required to prove their “3G” status to their superior without being requested to do so. The Rector and the Head of Administration and Finance have delegated the authority to verify “3G” proof to the deans, vice-deans, heads of institutions, and department heads. If necessary, verification can also be delegated to other superiors. An external service provider will also perform random checks at building entrances on behalf of the University.

Employees, civil servants and trainees must know who will verify their “3G” proof. They have the duty to actively approach these persons or, in the event of their absence, their deputies and to present their “3G” proof.

Superiors are required to document the fact that they have verified the “3G” proof, and store this information.

3. How Is “3G” Status Documented and Stored?

The “3G” status is documented by verifying the proof. The documentation must be stored for six months. The data must be destroyed after six months.

The last name and first name of the employee / civil servant / trainee and their “3G” status are recorded:

a) For vaccinated persons (“yes” or “not specified”)
If “yes”, one-off documentation is sufficient. If “not specified”, proof of testing must be provided.

b) For people who have recovered (“yes”, with date of certificate validity)
Once the certificate has expired, the employee / civil servant / trainee must again present “3G” proof without being asked to do so.

c) For people who have been tested (continuous documentation of the test date).
Documentation form for supervised self-tests

At the end of each month, the verification documentation for the whole faculty/institution is collected by the dean, department head, head of institution.
Documentation form for “3G” proof

4. Welche Tests sind möglich?

Tests are generally carried out outside working hours. Three options are available for testing:

a) Rapid tests at Leipzig University’s own testing points:

b) Rapid tests and PCR tests at the City of Leipzig testing points:

c) c) In exceptional cases, supervised and documented self-testing on site.
Self-test documentation form

The testing services provided by Leipzig University and the City of Leipzig should preferably be used; supervised self-tests can be used in exceptional cases.

Free self-tests are still available to all employees, civil servants and trainees two times a week.

5. How Often Does the “3G” Proof Have to Be Presented?

In the case of certificates of vaccination or recovery, as long as these remain valid it is sufficient to present the proof once at the beginning of the first working day when the person works on site after the regulation enters into force.

If “3G” proof is provided by means of a test, the frequency depends on the validity period of the test result. For rapid tests this is 24 hours, and for PCR tests 48 hours.

6. Was passiert, wenn der 3G-Nachweis verweigert wird?

If this happens, the persons in charge of verifying the proof must notify the Department of Human Resources without undue delay.

Employees, civil servants and trainees who enter the workplace and start work without proof of vaccination, recovery or testing are committing an administrative offence punishable by a fine.

Refusal to present proof of vaccination, recovery or testing is a breach of duty that can lead to sanctions under labour law or service law (e.g. a formal warning). According to the principle of “no work, no pay”, the member of staff shall forfeit their entitlement to remuneration if they cannot work from home.

7. Homeoffice

For office work or comparable activities, all employees, civil servants and trainees (even if they are still in their probationary period) are offered the opportunity to carry out these activities from home if there are no compelling operational reasons to the contrary. Employees, civil servants and trainees are required to accept this offer unless there are compelling reasons for them not to do so. Reasons for an employee to refuse to work from home may include, for example, a lack of space, disturbances by third parties or a lack of technical equipment.

It is therefore not necessary to conclude an individual agreement on the basis of the Service Agreement on Mobile Working (DVMA). It is sufficient if the employee has this confirmed by their supervisor – for example by email.

This regulation will apply as long as the Protection Against Infection Act (IfSG) is valid (currently until 19 March 2022).

FAQs for Staff

The following information is based on the teaching action plan for the winter semester 2021/22 according to the Rectorate decision of 9 September. We have extended the FAQs based on the new coronavirus rules in Saxony. Please take these seriously, try to reduce your contact with other people at work but also privately, and meet people online where possible.

Achtung: Neuregelungen gemäß Sächsischer Corona-Notfall-Verordnung

Die oben aufgeführten Neuregelungen auf Basis der Sächsischen Corona-Notfall-Verordnung ersetzen teilweise die in den FAQ beschriebenen Regelungen. Fragen und Antworten, die nicht Teil der Neuregelungen sind, haben weiterhin Bestand. Nach Ablauf der Sächsischen Corona-Notfall-Verordnung treten die in den FAQ beschriebenen Regelungen vollumfänglich wieder in Kraft.

Proof of Vaccination or Recovery

Which People Are Considered Vaccinated?

  1. Individuals who have proof of vaccination, in English, French, German, Italian or Spanish, against the SARS-CoV-2 coronavirus (e.g. yellow vaccination booklet or in digital form) with an EU-licensed COVID-19 vaccine, where at least 14 days have elapsed since administration of the final vaccine dose. Depending on the vaccine, one vaccine dose (vector-based vaccine COVID-19 Vaccine Janssen from Johnson&Johnson) or two vaccine doses (vector-based vaccine Vaxzevria from AstraZeneca as well as mRNA vaccine Spikevax from Moderna or Comirnaty from BioNTech) are necessary to achieve full vaccination protection. A current list of EU-licensed COVID-19 vaccines as well as information about the required number of vaccine doses can be found on the PEI website: https://www.pei.de/impfstoffe/covid-19
  2. Individuals who have recovered from a PCR-confirmed* SARS-CoV-2 infection and received one dose of an EU-licensed COVID-19 vaccine.
  3. Individuals with a confirmed positive test for SARS-CoV-2 antibodies who subsequently received one dose of an EU-licensed COVID-19 vaccine.
  4. Individuals who have been vaccinated once with an EU-licensed COVID-19 vaccine, recovered from a PCR-confirmed SARS-CoV-2 infection after their first vaccine dose, and have received another vaccine dose.

I Can’t or Don’t Wish to Get Vaccinated for Health Reasons. What Can I Do?

You can’t or have yet to get the vaccine. If you are unsure or would like further individual advice on the topics of vaccination, risk groups and protection against infection with COVID-19, you can contact our occupational health physicians (Mitteldeutsches Institut für Arbeitsmedizin, MIA: www.mia-doc.de).

To do this, contact your HR administrator and request an optional consultation (Wunschvorsorge). In principle, optional consultations are available to all employees.

Which People Are Considered Recovered?

  1. Individuals who tested positive for SARS-CoV-2 less than six months ago. To prove that they have recovered from infection, the individual must provide a PCR test result from the time of infection. The day of testing must be identifiable.
  2. Medical certificate of infection based on a PCR test. The day of testing must be identifiable.
  3. A quarantine notice which lists the PCR test as justification. The day of testing must be identifiable.
  4. Individuals who have been vaccinated once and then recovered from a SARS-CoV-2 infection less than six months after the first vaccine dose. The infection must be proven by a PCR test at the time of infection.

Does a SARS-CoV-2 Antibody Test Certificate Count as Proof of Recovery?

An antibody test certificate alone is not sufficient. A PCR test is required.

Proof of Testing

What Test Certificates Can We Accept From Students?

  1. Rapid test from an official testing point.
  2. PCR test from an official testing point.
  3. Employer’s test certificate (e.g. from schools in the case of teaching degree students).
  4. Students conduct and document tests independently in the presence of another person. (Does not apply to students at the Faculty of Medicine).
  5. In the case of school pupils (e.g. in the context of study guidance, information visits, taster lectures), the pupil’s ID card is sufficient outside of school holidays, since all pupils are regularly tested in schools.

Test results must be presented either as an original on paper or in the Corona-Warn-App.

Contact Registration

Contact registration is mandatory for all in-person teaching and for all other indoor events and festivities. It does not apply to consultations, committee work, applications or day-to-day business.

What Digital Option Is Available for Registering Contact Details?

Leipzig University uses the event QR code registration feature of the Corona-Warn-App.

How Do I Get a QR Code for My Classroom or Lecture Hall?

QR codes can be generated independently on a device in the Corona-Warn-App or by visiting https://www.coronawarn.app/en/eventregistration/.

It is now obligatory to wear face masks (preferably FFP2/KN95 or surgical masks) in all thoroughfares and during all in-person teaching. Masks may be removed at personal workstations if the minimum distance to other employees is maintained. If the minimum distance is not maintained, technical or organisational measures must be taken. Further details are regulated in the Leipzig University Hygiene and Infectious Disease Concept.

Procedure for Dealing with Suspected or Confirmed Cases of Infection Among Staff

1. With Which Symptoms Are Staff and Students Allowed to Come to Leipzig University?

In line with legal provisions and the SARS-CoV-2 rules, the following regulations have been established for Leipzig University staff:

  1. Staff with a mild head cold can still visit Leipzig University while observing all hygiene-based safety measures. If the head cold worsens or if further symptoms appear (see point 3), the person will no longer be permitted to visit the University.
  2. Staff with symptoms that indicate COVID-19 are not permitted to come to Leipzig University. One of the following symptoms is sufficient for this: 
    Fever of 38 °C or higher
    Cough
    Diarrhoea
    Vomiting
    General feeling of illness (fatigue, headache)
    Changes in sense of smell or taste.
  3. Members of staff suffering from any of the above symptoms (especially if they are worsening) are asked to consult their GP or contact the medical service on 116 117.
  4. Members of staff who have a history of symptoms such as coughing and who have a non-infectious underlying disease such as asthma can also continue to visit the University premises.
  5. Members of staff who exhibit general symptoms without any obvious suspicion of COVID-19, should stay at home for at least two days. They should have been fever-free for at least 24 hours and in good overall health before returning to Leipzig University.
  6. We ask each and every individual to deal with this situation responsibly.

2. What Happens if a Member of Staff Is Infected, Placed Under Observation or Told to Quarantine, Minimise Contacts or Similar?

  • The above measures can only be imposed by the Health Office (Gesundheitsamt).
  • You must comply with the instructions of the Health Office.
  • Members of staff who are infected and have a doctor’s note should inform their direct superior and the Department of Human Resources (personal HR administrator) without delay.
  • Members of staff who are under observation/quarantine or similar measures imposed by the Health Office should inform their direct superior and the Department of Human Resources (personal HR administrator) without delay; please forward the official order from the Health Office to the Department of Human Resources.
  • If possible, work from home in cases of observation/quarantine similar measures.
  • Members of staff who test positive are urged to use the warning feature in the Corona-Warn-App. To do this, simply scan the code on the positive PCR test result using your own Corona-Warn-App. (Help break chains of infection and inform others.)

3. What Rules Apply if Quarantine Measures Are Decided for Your Child or Their Care Facility / School either Fully or Partially Closes?

  • The Health Office is responsible for determining which contact persons have to go into quarantine.
  • If official quarantine/observation etc. has been ordered for a member of staff and their child, then the direct superior and the Department of Human Resources (see point 2) must be notified without delay.
  • If official quarantine has been ordered for the child only but not for the member of staff, there is no medical certificate for the child, and the care facility / school does not close, employees may:
    • Work from home
    • Take flexitime
    • Take annual leave
    • If no alternative care arrangement can be made, request unpaid leave / special leave by contacting their HR administrator officer with their quarantine certificate.
  • If a member of staff’s child falls ill, the member of staff is entitled to time off in accordance with Sect. 45(1) and (5) of the German Social Code, Book V (up to ten days per parent per child per year or 20 days in the case of single parents; but not more than a total of 25 days per year or 50 days per year in the case of single parents).
  • If these days are used up, the option of working from home office cannot be used and no alternative reasonable childcare option can be taken, unpaid leave / special leave is available on application to the Department of Human Resources.
  • If the care facility / school closes but the child is healthy but requires care and no alternative care can be found, employees can:
    • Work from home
    • Take flexitime
    • Take annual leave
    • If no alternative care option can be found, apply to their HR administrator for special leave with continued payment of remuneration or leave from work with continued payment of remuneration in accordance with Sect. 29(3) TV-L.

4. What Constitutes Close Contact With Someone Who Tested Positive for COVID-19 and What Should You Do?

  • According to the applicable criteria of the RKI, people who have had close contact with a person infected with coronavirus SARS-CoV-2 are considered close contacts. This includes in particular persons living in the same household as the person who tested positive (household members). Other cases:
    • Having been close to the person (distance of less than 1.5 metres) for more than ten minutes without adequate protection. Adequate protection means that both persons correctly wear medical or FFP2/KN95 masks for the entire time.
    • Conversation (distance of less than 1.5 metres) without adequate protection, regardless of duration, or direct contact with respiratory secretions (for example kissing)
    • Further cases according to the RKI: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Kontaktperson/Management.html
  • During officially ordered isolation or a temporary ban on access to Leipzig University premises, Leipzig University staff should work from home if possible. This does not apply if the member of staff unable to work due to illness.
  • In the event of close contact, the member of staff’s direct superior and the Department of Human Resources must be informed without delay of the contact, so that a justified temporary ban on access can be imposed for an initial period of five days from the day of the contact.
  • It is not possible to shorten the initial five-day access ban.
  • Indirect contact (for example, contact with a person who has been in contact with a person who has tested positive) is not considered contact. No action is required.

5. What Is Someone Has Had Close Contact With Someone Who Tested Positive for COVID-19?

Following a red “elevated risk” alert in the Corona-Warn-App

  • If you have received a warning message via the Corona-Warn-App, you can get tested free of charge at a testing point (Sect. 2 of the Federal Government’s Coronavirus Testing Ordinance (TestV)).
  • Members of staff should inform their direct superior and the Department of Human Resources (personal HR administrator) of the red alert in the Corona-Warn-App and the exact day of the contact.
  • The Department of Human Resources will issue a temporary ban on access for five days, starting from the day of the contact. Exact contact time and location information is provided by the Corona-Warn-App in the Contact Journal feature.
  • The Health Office is responsible for further restrictions such as placing individuals under observation or quarantine.
  • Before returning to the University, you must take a rapid test on the same day. Your vaccination status is not relevant.
  • Starting on the sixth day, you may return to the University. However, you should self-monitor until the tenth day after contact and pay attention to any symptoms you might have. You must perform self-tests regularly. Your vaccination status is not relevant.

Close contact with a person infected with the SARS-CoV-2 coronavirus outside of your household

  • Members of staff should inform their direct superior and the Department of Human Resources (personal HR administrator) of the contact and the exact day of the contact.
  • The Department of Human Resources will issue a temporary ban on access for five days, starting from the day of the contact.
  • The Health Office is responsible for further restrictions such as placing individuals under observation or quarantine. Members of staff must contact the Health Office on their own and discuss the further measures that must be taken.
  • If the member of staff has contacted the Health Office, they may return to the University starting on the sixth day (copy of the certificate / email from the Health Office required).
  • Before returning to the University, you must take a rapid test on the same day. Your vaccination status is not relevant.
  • However, you should self-monitor until the tenth day after contact and pay attention to any symptoms you might have. You must perform self-tests regularly. Your vaccination status is not relevant.

Close contact with a person infected with the SARS-CoV-2 coronavirus in your household

  • Even without an order from the Health Office, all members of a household must go into isolation immediately after learning that a person living in their household has tested positive.
  • Members of staff should inform their direct superior and the Department of Human 3 (personal HR administrator) without delay.
  • The Department of Human Resources will issue a temporary ban on access for five days, starting from the day of the contact.
  • The Health Office is responsible for further restrictions such as placing individuals under observation or quarantine. Members of staff are to contact the Health Office on their own and discuss the further measures that must be taken.
  • If you are a household member and you develop symptoms typical of COVID-19, you must self-isolate and arrange a test soon.
  • When the no-entry period ends, you may return to the University.
  • Before returning to the University, you must take a rapid test on the same day. Your vaccination status is not relevant.

6. How Must Superiors Deal With Notifications From Staff Members?

In the event of a positive test or officially ordered quarantine, observation, etc.

  • The member of staff informs the Department of Human Resources without delay (enclosing a certificate of incapacity for work or quarantine order).
  • The superior must be informed.
  • The superior must inform the Department of Human Resources without delay.
  • The anonymity and rights of the person concerned must be preserved within the team (no information about the person concerned to third parties).
  • Notification emails from employees affected must not be forwarded.

In the event of suspected cases based on clear symptoms?

  • The superior may ask the member of staff to consult or telephone their GP.
  • The superior must inform the Department of Human Resources without delay, so that a temporary ban on access can be issued.

In the event of direct contact with a person who tested positive?

  • The superior must inform the Department of Human Resources without delay, so that a temporary ban on access can be issued.

Recommendation for superiors on what to do in the event of a suspected or confirmed case if infection in your team.

  • Superiors should take preventive action at their discretion.
  • Information about positive cases is passed on anonymously to the departments whom the infected person has named as contacts.

7. What are the Duties of the Department of Human Resources?

On receipt of a confirmation of report of a positive test result / certificate of incapacity for work or observation, quarantine, work ban or restriction of contacts ordered by the authorities:

  • The procedure for incapacity for work is the same as for normal sickness notification.
  • In suspected cases, the Department of Human Resources will issue a temporary ban on access for the members of staff concerned.
  • Anonymous information will be passed on to the Rector’s assistant and then to the SMWK.

8. What About Reporting Obligations and Reporting Chains?

  • Notification to the SMWK by the Rector’s assistant.
  • Leipzig University is not subject to the obligation to report to the Health Office.
  • In principle, care should be taken to ensure that as little personal data as possible is processed.
  • Members of staff report only cases of absence and ordered observation/quarantine or similar measures. Positive test result (diagnosis) and potentially risky contacts are voluntary information.
  • It is recommended to use a telephone or University email addresses, as data protection is not guaranteed when using private email addresses.

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