If you want to make a success of your time at university, it is important to keep track of things and identify any obstacles early on. To help you do just this, we’ve developed an early warning system, which is a voluntary service under the project “Plan A – Your plan. Your path. Your choice.”

How the Early Warning System Works

The early warning system is one of the ways in which we use our Study Data Monitoring initiative. The latter is a method of evaluating how a student is progressing on their course of study.  While you concentrate on studying, we can keep an eye on the ratio of semesters you’ve been enrolled to the number of credits you’ve earned so far, taking into account the standard length of your degree programme as per the study regulations.

Our early warning system comprises four indicators that tell us about potential opportunities for support. If at least one indicator matches the information stored in your AlmaWeb account about how you are progressing in your studies, we will send an email to your student email address containing information about our advisory services.

Overview of indicators

Indicator I Zero credits relevant to your degree programme credited to your record of academic achievements
Indicator II The number of credits relevant to your degree programme credited so far is significantly lower than the recommended number of credits as per the study plan set out in the study regulations
Indicator III Standard period of study exceeded by at least three (regular) semesters
Indicator IV Compulsory module failed twice
Image: Plan A, Central Study Office

Participation in the Study Data Monitoring initiative is voluntary. You can register or withdraw your consent at any time by email. Alternatively, simply manage your participation yourself in your AlmaWeb account.

Here’s how:

  • Log in to AlmaWeb using your university login and password
  • Click on the following: Account > Change contact information > Personal Data > Information > Click on “Change” > Additional fields > Studiendatenmonitoring
  • Use the drop-down menu to adjust your status
  • Save
Video tutorial: Managing your participation in Study Data Monitoring

Video tutorial: Managing your participation in Study Data Monitoring

Video tutorial

Once you have registered, it is important that you regularly check your student email account or arrange for emails to be forwarded to your private email address. Otherwise, our emails may not reach you.

Privacy information The Study Data Monitoring initiative complies with the statutory data protection requirements. Personal data is processed exclusively within the Department of Academic Administration and is neither published nor passed on internally.

Please note: It is not currently possible to apply all of the indicators detailed above to the degree programmes Law (State Examination), Medicine (State Examination), Veterinary Medicine (State Examination), Dentistry (State Examination), Mathematical Economics (Diplom) or Mathematics (Diplom), or to part-time students.

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